Procurement

How does UNDP do business

UNDP procurement system has its own underpinning rules and guidelines that should be followed at all times for UNDP to meet its development goals and objectives. There are procurement Standard Operating Procedures (SOPs) that aim at achieving the following:

  • Competiveness and fairness at both local and international markets
  • Best Value for Money
  • Best interest of UNDP (economy, efficiency, equal opportunity to compete, transparency in procurement processes)
  • Fairness, Transparency and Integrity

UNDP is governed by the Internal Control Framework and principles as stipulated in the procurement notices and manuals. Our suppliers roaster is regularly updated to ensure supplier and vendor existence on the market.

All procurement practitioners and those involved in procurement processes are required to disclose their financial interest to ensure transparency and accountability.

UNDP uses both Local and Global Long Term Agreements (LTAs) managed by Headquarters in New York, to ensure timely delivery of goods and services.

UNDP locally has internal Contracts and Asset procurement Committee (CAP) that reviews procurement systems and procedures for large procurements of between $30,000 and $100,000.00. Any procurement values exceeding $100,000 are reviewed by our Regional Advisory Committee on Procurement (RACP). This ensures fairness and objectivity of UNDP’s procurement processes.

UNDP ensures all procurement processes, from the point of advertisement, are impartial and well documented in both the local media and international advertising platforms. This enables vendors to receive similar information, at the same time, without favouritism, when submitting bids.

UNDP procurement methods include:

Request for Proposal (RFP) which is commonly used when purchasing complex goods or services which are technically difficult to quantify, with an estimated value of $100,000 or more. Price is only one of several factors considered in the evaluation criteria.  The award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to UNDP.

Invitation to Bid (ITB) is a method used when procuring goods, usually where proper specifications and requirements are clearly and concisely defined as required by UNDP, e.g. Bills of Quantity (BOQs). This is normally used in procuremnt of goods as well as contracts for civil works and other services. This method is normally used on procurements of more than $100,000.

Request For Quotations (RFQ). This is a call for quotations from suppliers for goods and services. At least a minimum of three quotations is required on all procurements exceeding $2,500 but not more than $100,000.

For more information on UNDP procurement types please refer to the:

Contracts from US$30, 000 and above in 2013

Item No. PO No. Contract name Amount in USD
1 12285 (Environment Service Contract) 31,845.00
2 12301 (Environment Service Contract) 30,629.50
3 12497 LEAD - (Environment Service Contract) 53,483.40
4 12661 Millennium Centre for Research and Development  (Service Contract) 31,870.58
5 12654 Procurement of a Vehicle (Goods Contract) 37,179.92

Procurement notices

 

 

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